4 Smart Gmail Tricks Everyone Needs to Know
Gmail is currently the most commonly used platform for formal communication at work and higher education institutions. Everyone is requested to provide an email every time they register somewhere or sign up for some subscription, and in most cases, all of those are Gmail accounts. Considering the current popularity of Gmail, it’s important to know the right ways to handle it well so that your account would actually make your life easier, not complicate it. You need to be sure to draft your emails correctly, to send them to the right people and in a timely manner. That’s why it might be useful to discover some of the most valuable tips on how to effectively manage your Gmail account.
Joy Mayo, a professional academic writer who works at essayservice, frequently communicates with her students via email, and she has already accumulated a lot of useful Gmail tricks to share with you.
Unsend an Email
Have you ever been in a situation where you start panicking when you hit the button “Send” because you realize you had made a mistake in the email? Let’s be honest; we have all been there. Wrong names (“Mr. Smith” instead of “Dear John”), an incorrect email address where God knows who gets your email, or even worse – someone you do know, but not the actual addressee you had in mind. It can be quite a nerve-wracking and embarrassing experience, but the good news is that you can learn how to liquidate such problems by unsending your emails. The unsend option is available by default, but you usually get only 4-5 seconds to cancel your email, which is not always enough time to react. That’s why you should change your account settings to make the option available for at least 30 seconds; that way, you will always be sure to send the right email to the right people.
Don’t Forget About Your Subject Line
It’s always good to make yourself clear. You need to come up with a good line that summarizes the contents of your email and use it in your subject line to let the addressee know what the email is about. It’s also respectful in a way as you give your addressee a chance to decide whether they need to take the time to read the email at all.
When creating the subject line, make sure it is 70 characters or less, otherwise, Google will cut it, and the addressee will not be able to see anything that goes after those 70 characters. Keep it sweet and short. If you use the email to make a pitch or get someone interested in getting your product, reading your offer, etc., you need to make sure the subject line is eye-catchy, relevant, and even triggering in a way. Making the subject line irresistible, something people cannot ignore will give you greater chances that the email will be read.
Keep It Clean: Block Spam
One sure way to be effective with your Gmail and get all the notifications you actually need lies in keeping your inbox clean, free of irrelevant and annoying spamming from some subscriptions you don’t even need or didn’t even sign up for. You might get irritated every time you get a promotional email from some e-commerce platform, a shop, or a website you visited once a gazillion days ago. The good news is that you can easily unsubscribe from those emails, and you don’t even need to follow the links you get in the email itself. You can do it in the messaging tool itself. You can press the three dots in the top right-hand corner and unsubscribe from the source that has been haunting you. Should that option be unavailable for some reason, you can always block the address, and you will no longer be getting those emails.
Snooze Your Gmail
When you feel overwhelmed with all the information being thrown at you and just feel like taking a break without being interrupted from your self-time, consider snoozing your Gmail. You might want to spend some time with your friends or family without being distracted. Or maybe you want to go camping for a week and do not want to get bothered by anything that is going on “outside of the bubble.” Gmail gives you a lot of options in that regard: you can choose to snooze it for a day, a week, a month, or even a year. It’s ok to take a break from information channels from time to time as it can get overwhelming to be following too many things at the same time. You can later put the important messages on your schedule not to forget to respond to them as soon as you get your Gmail account active again.